Fax Policies and Procedures

Paper Summary:

This paper discusses one of the regulations set in place, under the Health Insurance Portability and Accountability Act (HIPPA), that protects electronic data transmission, specifically the privacy of a patient's personal health information. The paper outlines the measures that must be taken in order to ensure patient privacy, explains who must comply with the regulations and describes the penalties for failing to do so. The paper concludes by stressing the importance of compliance with information security and confidentiality guidelines that have been put in place by the organization's HIPAA compliance officer.

Table of Contents:
Information
Analysis
Penalties
Creating policy
Conclusion

From the Paper:

"For any high volume faxing, designate an authorized employee to collect the information from the faxing trays and disseminate their contents to the responsible parties. Personal health or financial information should not be left in a public inbox or outbox, but should be kept in a secure and confidential area. If a fax has been misdirected in reception or transmission, the sender will request that the documents are destroyed or recovered from the recipient. Investigate how the fax was misdirected and take the appropriate steps to avoid the same thing happening again, such as, verifying that the fax number is current."

Sample of Sources Used:

• Demster, B. (2007, January). Managing information privacy & security in healthcare. Retrieved October 26, 2007, from http://www.himss.org/content/files/CPRIToolkit/version6/v6%20pdf/D80_Communication_Tools.pdf
• Federal Register (2002). Rules and regulations. Retrieved October 23, 2007, from http://www.hhs.gov/ocr/hipaa/prioverulepd.pdf
• Good Samaritan Hospital. (2007). Fax policy and procedure. Dayton, OH.
• Medical Privacy. (2004). Federal law, Retrieved October 23, 2007, from http://www.epic.org/privacy/medical/#federallaw
• Simply HIPAA Time Line. (2005). Retrieved October 23, 2007, from http://www.simplyhipaa.com/Default.aspx?tabid=51

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